This was the one of the colours for the gig posters: GIG POSTER PINK
This was the risk assessment that was done on 310 (the room where the gig was taking place): Risk Assessment of 310
Job Roles during the planning and during the event: Job Roles
Technical rider for the gigs plan was:
– Complete Backline (SM57’s in front of amps to send sound through the PA.)
– DI for an acoustic guitar
– PA system
– Wireless microphones
– Sound Engineer
– Spinning coloured lights.
– Fixed ceiling coloured lights
– Spot light
– Lighting Engineer
– Drumming Platform
Our group presentation was: Group Presentation
But our presentation is completely different to what our actual event turned out. This is because we had disagreement in the group about the gig we were organising. So we started to plan a whole new gig after our gig in the theatre got cancelled. Instead we had to organise a gig based around a open mic vibed gig in 310, just performing artists/singers originals or covers on the night.
Sound technicians contract:
My job roles included being a session musician. This involved me learning and rehearsing all the songs we performed on the night. Our first gig plan was to do song throughout the ages and every singer had a genre/time period to perform a song in. The set list included: Set List . My job was to learn all the songs on this set list that i was needed for. But in the process the group discussed a complete change in the gig to an open mic night vibe gig. This meant whole new songs to learn and a whole new song choice. So the singers gave out sheets for their songs so the musicians can learn them easily. Or the musicians were just taught the songs during rehearsals. I think overall I was a good musician, this is because I learnt all the songs I was told to and played them up to standard. But I felt that the songs weren’t too upbeat and I felt my performance lacked because of this in my opinion. Another job role i had was promotion. During this role i looked over some of the work done for promotion such as posters and event set up, i also looked over the tickets. Even though our gig was a free gig, our previous gig was £3 per ticket and my group created tickets for the event. But in the end our gig was free and we didnt even need the tickets in the end. i distributed the posters around the college so they could be seen easily, so people would know about our gig. I think I promoted the posters well enough but I feel that I could have done more promotion but everyone else already completed the jobs. One of the last roles i had in the group was to set up the stage. I helped with the set up and where things should be placed on the stage. I also brought a spare lead for the use of DI’ing the acoustic guitar or whatever it needed to be used for. I also commented on the placement of the moniters and mentioned my opinion on the sound coming through each moniter. I think that I set up the stage well enough for a good gig and so there was enough room for everyone performing.
Rough diary of the events and topics discussed in the group meeting (Start Date 25/09/14):
The group discussed ideas for the gig and types of events we could organise. Some of the events included festivals, gigs, open mics, charity gigs. the discussion included where the event would take place. Some ideas for the event location included places such as fields, town halls, pubs, theatres and the college (310 or the college theatre). But our group wasnt one hundred percent sure which venue would suit our theme of gig. So we discussed a theme for the gig but still was unsure.
The following meeting, our group discussed funds and financial things to add to the organisation to our event. The main plan was that we would organise a charity gig that we would collect the funds from the tickets we sold and a cake sale during the the whole event. Also give the main profit from the event and the money raised in campaigns and the event itself to a main charity or a few charities. There was a list of main charities our group mentioned we could raise it for. This included: Birmingham children’s hospital, Help Harry help others, Acorn, McMillan, Mary Stevens hospice, Cancer research, RSPCA, NSPCC, British heart foundation, ALS, Brains trust, Barnardos. Also during the meeting we discussed specific venues we could organise a gig at. These included: Merry Hill, Parks such as Mary Stevens, Droitwich, Bromesgrove, The Institute, O2 academy, Base studios, The rainbow, A field, LG, College. out of these venues we looked at the good and bad points for each venue but the main problem for most of the gigs would be equipment for the venues and also even having a stable plan for our event. We came to a conclusion that the events theme ideas. Three of the main ideas were an african theme where the acts would be playing african styled music and make that reflect on the charity. Another one was a music time scale where the gig would include music performed from different times and different styles through out the 20th to the 21st century. The final main theme was to involve the college dancers in a performance of music being performed while dancers dance to the music.
The next meeting was a discussion on artists that could play at the event. The artists included: You Know the Drill, The alleys, performances from the first years of music performance, Cantaloop, Just last week, Dodgy, Temporary, Lauren Wright, Our business group playing and performing the songs,The Smyths, The Hoax. But we didnt know for sure, what artist(s) would play at the event. The meeting also included the discussion of the theme again and we went on a rough agreement on the theme being ‘Dance through the ages’ and we created a rough timeline for the theme. But later on after a few meeting our group decided to do ‘Music through the ages’ without the dancers due to not enough time or preparation for the event to be well structured. During this time there was a lot of heated discussions and disagreements, this is because some people in the group didnt agree with some views in the group and didnt think we would have time to organise enough. Two members of the group decided to leave the group the following week. While this happened we narrowed down out event to near Kidderminster and researched possible venues in the town and what the estimation of the cost would be. Our group decided we would plan and book the college theatre for the event. This is because it would be free and we would have access to college equipment. We also decided we would perform the song ourselves as our group, with each singer performing their own sets.
The next meeting was to organise the creation of a PowerPoint to explain our event and how we will organise everything for this. This is so we has a full plan to show our lecturer of what we plan to achieve for our event. The week that we presented the PowerPoint. Some group members left because know one really worked well with each other and Didn’t listen. But Another member joined to help with the presentation after leaving their group. After the presentation we had to discuss where the profits from the gig would go. Our group was very unsure at this moment in time but we had discussed about it before. The main ideas at this point was to give the majority of the money to a charity or to the college funds. If the funds went to the college it could help the college fund either a bigger end of year show or just fund another general gig.
For the next few meetings we did some team building exercises. This is because our group wasn’t working well together and discussions got heated quickly. These exercises helped our team work more productive together. The next week Ellie and mollie when to inquire about booking the theatre for our gig for the 12th of March. But Alan said it would be easier another day due to lack of time to set up all the equipment. So we booked the theatre for the 11th instead. Our group discussed whether to DI the show or backline it. If we Di’ed everything a disadvantage would be we would need to use more pedals for the guitars so the could get a better sound out of them for the gig. But it would take less time to use a DI Where as a back line would take more time. But a back line would get a better sound during the gig. We came to a group decision to use a back line but also have a DI for the acoustic guitars. We noted down the main things that needed to be done for the event left to organise. This included contracts to all performers that we’re already in the group. Also to write a big contract for our group to sign to perform at the gig. We also Needed to do a risk assessment for the theatre to organise the safety of the event. Another important thing to do was to continue deciding on song for the show. We needed to pick songs carefully to match the genre and the period in time too.
The next week we officially booked the show in the theatre for that date. We wrote a technical rider for the show to send to Alan for the equipment needed for the show. Ellie Also designed a poster for the sign up of stewards for the gig and placed them around college. The final decision for the setlist was made. We took note of what things and information had changed and what needed to be discussed. These were:
.The idea to sell cakes and refreshments idea was scrapped due to no food allowed in the theatre and also fund issues to pay for these.
.Ticket prices were £2.50 and they changed to £2 in advanced, £3 on the door.
. 4 people agreed to sign up to be stewards for the even including Seb Baldwin, Keelan pearman, Chloe Mogg and Holly Clifford.
Some posters were created for the gig in the theatre to put up round college. Also contracts were made for the people stewarding on the night of the gig. The contracts included their name and how long they would be needed to steward for, the purpose and terms and conditions of the contract. As well as authorisation and a signature for the people to sign.
Stewarding Contract Agreement
Kidderminster College, Market Street, Kidderminster
An agreement made on ….. February 2015 between L3Y2 and …………………………… that said persons will be present at the following venue and from the dates and time period stated.
Venue: KIDDERMINSTER COLLEGE THEATRE
Address: Kidderminster College, Market Street, Kidderminster
Tel No: 07707888948
Date: Thursday, 28th April 2015
Contact: Ellie Williams
Required from: 6PM
Additional Information: Please contact 1 week prior to date to confirm appearance.
TERMS AND CONDITIONS
- The steward will at all times during the above times stated in this agreement, act in a professional manner and shall not be intoxicated either before or during the scheduled performance
- The steward must not remove or use any equipment of said artist/managers without the permission of said person
- This is a voluntary position; there is no payment for partaking in this event, apart from our gratitude!
- The steward must follow all instructions from venue manager (Alan Clarke)
- The steward must adhere to all health and safety regulations for the venue (Kidderminster College Theatre)
Signed: ………………….. Signed: ……………………….
PLEASE PRINT NAME: PLEASE PRINT NAME:
Date: ………………. Date: ……………….
PLEASE SIGN & RETURN ONE COPY OF THIS CONTRACT WITHIN 7 DAYS
Also Mollie and Sarah printed off 80 tickets for the show in several different colours. Which we cut up and piled them up ready to sell.
The next week was bad. This is because our group were told that our booking of the theatre was over booked for another show. A few of the group went to talk to Alan about it and apparently the community arts people would have the equipment still in the primary school for their concert. But then they spoke to Andy about it and due to many reasons the group tried to get it back. But we couldn’t possibly get the booking back. This drastically changed everything of what we organised based around the theatre. Heated discussions started in the group and resulted in people leaving the room. But we still needed to sort out event out. The meeting ended up with Ellie, Sarah, Louie, Ash and I, and we started to plan a whole new event. The end result of a whole new organisation was that the location of the gig would be in 310. This is because it was a quick solution, plus it has the equipment and its free as a bonus. We checked to see if it was free on certain dates and we booked the gig for the 28th April. Some people in the group wanted a quick easy open mic. But other people disagreed because it wouldn’t appeal to most people. But we discussed the idea of a ‘festival style’ gig, where each singer has a slot to play their set. The singers set would be played with a full band or as a solo performer if preferred. We gave each singer/artist responsibility to organise rehearsal session with session artist of choice to play a set. Also we planned a week prior to the gig all singers/artists would rehearse together, rehearsing through the whole gig. But if we felt that a song wasnt strong enough we would either replace the song or just cut the song. Next week the group discussed that each singer would have up to 4 songs to perform for their set. Singers writ down their song list and the musicians they needed for their sets so they could organise rehearsals easier. Each singer except Julia had 4 songs where as Julia had 3 to rehearse. While this was being sorted out, some people in the group designed out new posters to fit the gig we were doing and the best was picked later on while other people rehearsed songs. After rehearsals I helped distribute posters around the college, pinning them up in easy to see places and spread althrough out the college.
The next week, changes to singers sets were made, this is because the singers wanted different songs to perform and the group needed the updated set list. The week after that the girl needed to rehearse for their community arts gig, so the musicians went and listened to all the covers that the singers wanted to perform. This is so we would get the idea of what the songs we didnt know sounded like. I looked up the song a further week while others rehearsed and looked for basslines other than just root notes for the covers i was playing on. During the next few week, our group organised days bands would go in and rehearse. The first set we got fully rehearsed up was Sarah’s up to get it pretty tight. In the process of rehearsing Sarah’s we rehearsed Anna’s and Chloe’s set. Sometimes it was hard to fully rehearse Chloe’s set because she wasnt in college at the times of rehearsals usually. Julia’s set got rehearsed last but we still learnt it and tried to get the songs as tight as possible. Ellie had already rehearsed her solo set which saved a lot of time to organise other things for the event such as stage planning, sound, lights and promotion.
The stage planning was mainly to organise where each amp and back line would go to get the right sound for the gig. We also decided we needed three mics and changing colour lights facing the stage. For the sound we planned to get a sound engineer to do the sound for our gig. We asked a few people but in the end James Chatfield agreed to do the sound. This meant we needed to make a contract for him. For Promotion other than posters to promote our free gig, we created a Facebook event and invited everyones Friends. This helped because it gave everyone who wanted to go all the information they needed to know for the show.
Ellie and Anna made a contract for James to do the sound at our gig
The main priority for the group near to the date of the show was to rehearse up everyone’s songs and get them tight for the gig. We also rehearsed the songs in set order. We tried to use whatever time to rehearse, but we mainly tried to find time within the week before the gig to rehearse mainly Julia’s, Chloes and Louie’s sets. Anna’s set needed a little bit of rehearsals but still needed to be tighter. I think Sarah’s was the most rehearse up because she organised more rehearsals for her band. On the day of the gig, the whole group rehearsed together in a studio and then in 310 before the actual gig. We also had time to set up the stage and put Christmas lights around the set too, we also sound checked to get the best sound for the gig, and decided on a playlist to play while artists changed over. We let the people coming to watch a little late due to further rehearsals of Chloe’s set. We finally let the people in and we performed the show. Honestly I think the show didn’t go as well as it could have been but it was ok for an open mic vibed gig and because most of the crowd was people that we knew, we had a good laugh with them.